Dynamic personal prioritizing

How to Prioritize? - Prioritizing Tasks - Dynamic Personal Prioritizing

An alternative method you maybe never heard before
This is an abbreviated description of a special individual and personal prioritizing method.

Check your to do list (read top down) and halt at those tasks, that produce the strongest gut feeling.
Concentrate on those, process those tasks. Try this for a while. Maybe these top feeling tasks don’t have highest priority when defined by other methods, but you feel better, and you can do your job more effective if processed as soon as possible.

Of course you again should check, if the task leads you to your goals (or to the goals of your boss). If it is not a step towards your goals, some other aspect my cause a strong gut feeling, and you should go into the matter.

These feelings not always must be good or comfortable feelings, but very often even strong forces to accomplish or tackle a special task.

By the way, if you trust the pareto principle, the possibility to hit one of the top 20% important tasks by a feeling based judgement is quite high.

Premises
You need a to do list, that shows your tasks in a clearly arranged order, otherwise this top down checking or skimming will become a time wasting work.

Done tasks should be marked clearly , so they don’t disturb checking when several tasks are processed.


Critics

If you think you will procrastinate by this method, I argue, that you will do it with any other method too. Why should you avoid ugly things at prioritizing by gut but do it, when working at a previously fixed plan?

If you believe it or not: when using conventional personal prioritizing you too cannot switch off your gut, and you do not only make strict rational decisions.

Having done the task, again skim over your to do list and feel, which task appeals most, check if you can find the cause and do it.

If there has never been any discrepancy between the predefined to do list and bad feelings working at your list (I mean you felt to process task # x according to your list but equally felt, just this moment another task would be better to do) then you may forget dynamic personal prioritizing in your working environment.

Then it seems you have enough time and not much demanding tasks to do.

So far, I could parry all critics of using the method.


Some comments on prioritizing the usual way – static prioritizing

A well known method is, ordering your tasks in the morning or evening observing criteria like urgent, important, A B C tasks and others. Then starting your daily work by processing according to the previously set order and procedure, trying not to allow too many interruptions and additional tasks coming in between.


This way you run the risk of violating your instinct and gut feeling
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However, if you tend to listen to your gut feeling, and at the same time feel forced to use conventional prioritizing, why then waste time by initial prioritizing?

If you strictly work your plan you misuse a precious human quality – instinct, at that already known, that successful people depend a lot on it.

Naturally, this depends on the kind of tasks you have to perform, and I don’t want to generalize and apply it to all tasks.

As a rule of thumb: the smaller the tasks the more you can apply dynamic prioritizing by skimming the to do list in the moment, listening to your gut.

In any case do not confuse a project plan with the daily to do list containing tasks, that are not connected by a project plan. Project management by gut is no good idea.

„ The problem with the future is, it isn`t what it used to be.
The CHANCE with the future is: It isn`t what it used to be.” 

Paul Valery 

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