Saying no is one of the most important time management skills, but equally important is WHY to say no? At managing time it will be graspable easier how to say no, if it is clear, why and when.
If you are not experienced, carefully decide, where and when to say
no. There doesn’t exist any rules, each no is individual. Never the
less following some thoughts about why to say no and turning around the
Why should you say yes and act on a task?
Answering such questions will give good arguments, why to accept a
task or not. Frequently, people are taken by surprise, and they are
angry about their too quick yes.
Quickly try to detect the background of a requested task
You see, it is not always necessary to really say no, the possibilities how to say no are numerous and simply refusing a task is not always a wise solution.
In some severe situations (bossing, mobbing) being able to say no
could be a problematic skill, and may have the reverse effect. As soon
as you are aware that such games are going on, look for professional
How to say no training - "As If" method
If a situation demands to say no, if you have decided to do so, then simply try to say no within you, do as if you had done it loudly. Carefully watch your inner reactions, what are possible consequences, how do you think, will your dialog partner react?
Check all thoughts that come up, as long as you feel it is necessary.
Naturally, this takes too much time, before you come to a decision. The intention is to train your attitude. You probably will not say no immediately at the right situation, if you really start to do this procedure.
You would not read these lines, if you are powerful and self confident enough. If you can say no, if it is no problem for you, your NO will be an uncomplicated matter.
A procrastinated no is a weak no and may be overrun by your dialog partner so it turns to an unwilling yes.
As stated elsewhere, most of us are no miracle healers so that the advice “say no” doesn't change people instantly, and they are not able henceforth to say no at the right moment.
Simply try the “as if” tactic (after having checked the points above in why saying yes) and learn by time to feel what goes on. You will experience a growing power after some time supporting you enough to say no loudly and audible.
Provided a healthy mind the discrepancy between consciously thinking no and saying yes will hopefully apply a healthful pressure to really say no loudly.
That’s only one possibility. As long as you are accepting all orders from collegues and try to do tasks, even if they are not your business, you steadily will run the risk of increasing your stress level. Imagine the consequences!
Which method you may use in which situation is up to you. Nobody can help you within the situation, but you can start to train by the “as if” method.
If consistently enough, you definitely will see results, alone because you are making repeatedly aware the possibility and necessity of sometimes saying no.
Giving advice to how to say no is a matter of self development. You
will find excellent literature about that. Browse the web with “how to
say no” and other related expressions, and you will find rich material.